BEFORE proceeding with the Year End for 2015/16 please ensure that you are running Version 5.04.037 or higher. If not, please contact the support line on 0844 272 2122.

Please download and read the following document: CleanLink Payroll End of Year 2015-2016

1. Attachments
   a) Attachment Types – A new type, “Banded” has been added. The details of how a typical one of these should be set up is in Appendix 1, and is also shown in the Site Manager User Guide.
   b) Attachment End date – A new field has been added “End date” if this is set then the deduction of the attachment, regardless of the outstanding payment, will be stopped.
   c) Employers Attachment Fee – The option to add an attachment fee has been added.
   d) Pay to Nominal Codes – An extra default has been added for the Employers Attachment Fees.
2. PAYE/NI Tables – These have been updated for 2016 including the addition of a Scottish rate table and the second student loan. NOTE – When updating to this version the 5 tables are copied to each company as set in the parameter files. The old ones are renamed by appending 2015 to the end, for example SPARAMS2015. This is in case you have your tables set differently in any of your Companies.
3. Workplace Pensions Thresholds Tables – These have been updated for 2016. Please note, it is likely that you will need to amend the “Effective From” dates for each Pay Frequency that applies to you, to properly reflect the Start Date of the corresponding Pay Cycle(s). Please refer to the ‘Cleanlink Payroll Year End 2015-2016’ document for details.
4. Workplace Pensions NMW/NLW values – For those Staff whose Workplace Pension contributions are deducted under a Salary Sacrifice arrangement, the new NLW rate for workers 25 and over will be used from 1/4/16 along with the new Tax Regime setting (rather than the postcode as previous), to determine the suitability or otherwise of using Salary Sacrifice.
5. Student Loan – Student Loan Plan 2 has been added. This is activated by selecting Attachment code 98. Note as the P45 does not include a plan type this needs to be manually set when creating staff. (See HMRC website https://www.gov.uk/new-employee/student-loans as a starting point or https://www.gov.uk/government/publications/paye-starter-checklist).
6. Time Sheets – Standard Excel Format
   a) Creation – When creating Excel Spreadsheets two extra tick boxes have been added: Include Line for Overtime and Include Line for Extras. Only one of these can be selected. The affect is that an extra line is allowed for each staff record. The correct template must be used for these selections.
   b) Import – There are several extra features been added to this:
   i) Include Overtime – When selected the extra line containing overtime pay rate and hours is imported.
   ii) Include Extras – When selected the extras payment codes and value are imported from the time sheet. Note if the payment code is not found and message is added to the log file.
   iii) Pay Holidays when not enough Accrued – When selected holidays entered on the time sheet are paid regardless of how much has been accrued. A message is added to the log file if there was insufficient accrued.
   iv) Absence records – If an absence record already exists for a date entered on the time sheet, no action is taken other than to record this in the log.
7. Reports – Several reports have had extra selection options or fields added to the CSV export. These are:
   a) Ezi-tracker Report – The option to sort into site or staff order has been added.
   b) Client Listing – The email address has been added to the CSV export.
   c) Site Address Report – The email address has been added to the CSV export.
   d) Hours Paid Report – The Client and Site have been added to the CSV export.
   e) Outstanding Orders Report – The supplier code and description have been added to the CSV export.
   f) Bradford Factor Report – The Area and site codes have been added to the CSV export.
   g) Period PAYE Report – This has been amended to display and use Gross, Taxable Gross and NIable Gross values to reduce the incidence of flagging of false imbalances, for instance where Employee Pensions contributions are deducted from Taxable Gross.
8. Invoicing – Manual addresses – When adding a manual address the option to copy either the client or site address has been added. If this is a multi-site Invoice then a prompt to select the site is issued.
9. Regular Pay Rebuild – This has been modified to re-create the hours worked from the Regular Hours screen for hourly paid staff. For fixed paid staff the hours are set to those manually entered on the record.
10. Staff: SMP – If a leaving date has been entered, it is now possible to remove it, providing the number of payments made does not equal the number due. A warning is issued when removing this date that further payments may be made.

CleanLink Changes for V5.04.037